Privacy Policy – Recruitment

SIMU SAS, as a Somfy Group entity, respects the privacy policy effective within the Somfy Group, which is described here under.

I. General Information

We would like to thank you for your interest in the Somfy Group and your visit to our websites.

This web page for recruitment and the recruitment system are under the responsibility of SIMU SAS, located at Zone Industrielle Les Giranaux 70100 ARC LES GRAY, with capital of 5 000 000 000 Euros, registered with the RCS Vesoul under the number 425 650 090, telephone number +33 (0)384 647 500. The company belongs to the SOMFY Group. Intra-community VAT NUMBER FR 25303970230.

The commitments below inform you of the way in which your private data can be collected, stored, used and processed by Simu, as Controller of the processing carried out via the “Jobs” space on the website https://www.simu.com

By applying to Simu, you acknowledge and declare that you have read and agreed with this Privacy Policy and therefore agree that your data can be collected, stored used and processed by the legal entities of the Somfy Group for managing applications, recruitment and employment within the Somfy Group, under the terms and conditions specified below (application, profile and recruitment). By providing your contact details, you agree that Simu can contact you for recruitment purposes.

Our objective is to offer you the best opportunities within the Somfy Group.

II. Purposes of the processing

Simu collects, stores, uses and processes the personal and private data that you enter only as part of managing its recruitment process and its CV (= Curriculum Vitae) database.

This data, in anonymous form, will also be able to be processed for statistical analysis and reporting purposes to assess the visit frequency of our website and the recruitment cycle in particular.

In all cases, Simu undertakes to comply with French law no. 78-17 of 6 January 1978 amended, relating to computers, computer files and civil liberties and the applicable European regulations relating to personal data protection.

As the processing controller, Simu undertakes, in all cases, to comply with the following two principles:

You are the sole owner of your data that we collect and process in relation to you,

Your personal and private data is processed in a transparent, confidential and secure manner.

III. The data that Simu collects and processes

Generally, the private information and personal data relating to you that Simu collects and processes is appropriate to the situation and to the job profile and limited to personal data that is necessary for assessing the suitability of your professional skills with the profile of the vacant posts.

To apply to an open position at Somfy, you have to complete a form in which some data are collected.

Identification/civil status data: First name, surname, electronic address, phone number

All other data that are in the documents you can attach to your application: curriculum vitae, letter of motivation

Moreover, the information system is also collecting following data:

Connection data: IP address, log, web pages visited.

In no case, Simu is seeking,  collecting or processing data that is considered to be sensitive (racial origin, ethnicity, political, philosophical or religious opinion, health or sexual preferences) to fill a post within the Somfy Group unless the law of a country makes it compulsory to do so . In this case, you will be informed and will have to expressly agree to it.

IV. Description of the recruitment process

The recruitment process can be started in different ways:

an application for a specific offer (vacant post)

a non-specific application (=”spontaneous application”)

or even a recommendation from your professional network or colleagues with your consent.

In all cases, regardless of the method used for applying, you agree that your profile and personal data are included in our CV database and are visible and accessible to the Somfy Group recruiters.

1/ Application for a specific offer

In response to an offer posted on our websites, you can apply by uploading your CV and by manually completing the available form.

As you are applying for a job offer, you are providing your personal data to the Somfy Group.

It is your responsibility to ensure that the data you supply is true and up to date.

2/ Non-specific application

To respond to a non specific application, select the “non specific application” in the formular, you can apply by uploading your CV and by manually completing the available form.

As you are making a non-specific application, you are providing your private data to the Somfy Group.

It is your responsibility to ensure that the data you supply is true and up to date.

3/ Employment

If you are employed by Simu, your personal and private data could be used as part of the employer-employee contractual relationship under the terms and conditions stipulated by the laws and regulations in force.  This data can be transferred from the recruitment system to the Personnel Administration Department concerned for personnel management purposes.

V. Recipients of The Personal Data

In all cases, the recruitment process is dealt with firstly by the Human Resources Departments, then the Recruiters and the Managers of the departments for which the jobs are vacant.

These Managers, as well as the Recruiters, may belong to various entities within the Somfy Group. Therefore, your data may be transferred and used within the Somfy Group in Europe as well as throughout the world if necessary.

Your personal data can also be sent to service providers (for example: recruitment agency, recruitment test provider, …) that Simu works with. These service providers will have access to your personal data only where it is strictly necessary for their tasks and undertake not to use your personal data for a purpose other than that requested by Simu in accordance with this Privacy Policy. These service providers act only as Simu’s subcontractors and will not share in any case this information with third parties and will not use it for other purposes.

The management system for our recruitment process and CV database is hosted within the European Union. Persons residing outside the European Union must be informed that processing the data associated with this hosting will be done in compliance with French and European Regulations.

You can oppose this by exercising your rights described below. In this case, you may not be able to access our services.

Your data can only be sent to public establishments or public authorities if the law requires it.

VI. Time period for retaining Personal Data

We retain your personal data used as part of our recruitment process and our CV database for the period necessary for managing your application and within the limits stipulated by the law if it allows for a longer period.

In all cases, the maximum period we retain your personal data so that we can contact you again, and which enables us to offer you other jobs which may be of interest to you, will be two years from the last response letter/e-mail from us.

As for the log data, this will be retained for a maximum period of 1 year.

VII. Your rights for opposition, correction and removal

In accordance with the Regulation (EU) 2016/679 (EU GDPR) and the French “data protection” law of 6 January 1978, amended, you have the right to access the personal data that relates to you, so that you can add to it, amend it, correct it, remove it or oppose its processing on legitimate grounds.

To exercise this right, you must provide proof of your identity and state the purpose of your request by writing to one of the following addresses:

e-mail to: communication@simu.com

postal letter to: for the attention of the Recruitment Department, Personal Data Management, Zone Industrielle Les Giranaux 70100 ARC LES GRAY

VIII. Security of the Personal Data collected

We use technical methods and security measures in order to protect your personal data and to prevent the destruction, loss or alteration, access or unauthorised disclosure, or the accidental or illegal modification. The transfer of data between your local browser and our on-line recruitment system is encrypted via https.

Our employees who have access to your personal data undertake to keep it confidential.

Links to other websites

The fact that we allow access to other websites via hypertext links does not make us responsible for the practices relating to private data of these websites.

IX. Automatic collection by cookies

  1. What is a cookie?

A cookie is a small file (alphanumeric identifier) placed on your terminal (computer, tablet or mobile device) by our Services. It enables a link to be made between a terminal and other information relating to your experience with our Services (such as the location, language, character size and other display preferences) for a certain time.

  1. Why do we use cookies?

When you visit our websites of the Somfy Group’s web page cookies may placed on your computer, mobile or tablet so as to facilitate and personalise your on-line experience, to provide you with a practical functionality and to save you time.

You can also refer to the usage policy of the cookies that may be presented to you by using the information banners in particular.

You have the possibility of accepting or rejecting the cookies. Most Web browsers automatically accept cookies, but you can usually change the configuration of your browser to reject cookies if you prefer. If you choose to reject cookies, you risk not being able to use all the interactive functionalities of our websites and web pages.

For further information, you can consult the CNIL website at the following address: http://www.cnil.fr/vos-droits/vos-traces/les-cookies/

In all other cases, the cookies stored on your terminal or other device is used to identify you for statistical purposes and will not be retained for more than thirteen (13) months. After this date, the data relating to visiting a website associated with a username will be destroyed or made anonymous

X. Contact

For any question regarding our Privacy Policy – Recruitment, please do not hesitate to contact our data protection officer at the following address: privacy@simu.com